Contact Us

St Christopher's EYFS Unit

HELM Point, Four Corners, Gibraltar
BFPO 52

Should you need to get in contact with us for any reason then please use the following contact details below.

If you are calling us to let us know that your child is unable to attend school on any particular day then please make sure that you speak directly to a member of staff rather than leaving a message on the answer phone, thank you.

Tel: + 350 200 5 3540
Tel: + 350 200 5 3649
Fax: + 350 200 5 3540

Email: gib.secretary@modschools.org

EYFS Leader: gibraltar.head@modschools.org

Schools Liaison Officer: gib.slo@modschools.org

The school is part of MOD Directorate of Children and Young People

Directorate Children and Young People
PC8
Trenchard Lines
Upavon
Wiltshire
SN9 6BE

dcyp-dcyp-mailbox@mod.uk

Directorate Children & Young People

Ministry of Defence Schools

Privacy Notice

Privacy Notice (How we use pupil information)

This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about pupils and explains how we collect and process this to meet our obligations.

This privacy notice applies to your personal data processed by or on behalf of Directorate Children and Young People.

This Notice explains:

Introduction

The categories of personal data we collect and use

The legal basis for processing pupil’s personal data

Why we collect and use this personal data

How else we may use personal data

Change of Purpose

Keeping personal data safe and secure

Who we share pupil personal data with

Transferring data internationally

Your Rights

Complaints, Objections and Contacts

Introduction

The General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA18) form the legal framework for protecting personal data.

We will comply with the data protection principles set out in the GDPR. These say that the personal data we hold about you must be:

Used lawfully, fairly and in a transparent way.
Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
Relevant to the purposes we have told you about and limited only to those purposes.
Accurate and kept up to date.
Kept in a form which permits individuals to be identified only as long as necessary for the purposes we have told you about.
Kept securely.

The Ministry of Defence is that data controller for all personal data that we hold about pupils. Contact details are at the end of this notice.

The categories of personal data that we collect, hold and share about pupils include:

Personal information (such as name, unique pupil number and address);
Characteristics (such as ethnicity, language, nationality, country of birth and free school meal eligibility);

- Attendance information (such as sessions attended, number of absences and absence reasons);
- Assessment information;
- Relevant medical information;
- Special educational needs and disabilities information;
- Exclusions/behavioural information;
- Previous schools;
- Safeguarding information.

The legal basis on which we process personal data

The legal basis under which we process pupil personal data is as follows

To comply with our legal obligation (Article 6 c)
To perform tasks carried out in the public interest or in the exercise of official authority ( Article 6 e)
To protect vital interests where the data subject is physically or legally incapable of providing consent
For “special categories” of personal data (such as racial or ethnic origin and health data) under Article 9b and Article 9c

Data collection requirements

To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.ukeducation/data-collection-and-censuses-for-schools

Why we collect and use this personal data:

We use the personal data:

To support pupil learning;
To monitor and report on pupil progress;
To provide appropriate pastoral care;
To assess the quality of our services;
To comply with our legal obligations.

How else we may use personal data

Whilst the majority of pupil personal data you provide us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with Data Protection legislation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.

Change of purpose

We will only use personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use the personal data for an unrelated or new purpose, we will notify you and we will explain the legal basis which allows us to do so

Keeping personal data safe and secure

We hold pupil data for 75 years if related to safeguarding casework; non-safeguarding pupil casework is held for 25 years. We operate controlled access to this information on a “need to know” only basis which is reviewed quarterly.

Who we share pupil information with

We routinely share pupil information with:

Schools that the pupils attend after leaving us;
The Department for Education;
Other parts of the Directorate Children and Young People;
Health or Safeguarding agencies to comply with our regulatory and legal responsibilities.We do not share information about our pupils with anyone without consent unless the law and our policies allow us to do so.We share pupil’s data with the Department for Education, (DfE), on a statutory basis. This data sharing underpins educational attainment policy and monitoring. 10. Your Rights Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s education record contact the school office in the first instance and mark your request FAO data protection admin. Parents and pupils also have the right to:
Where we transfer personal data to a country or territory outside of the European Economic Area, we will do so in accordance with data protection law.

Transferring data internationally

Where we transfer personal data to a country or territory outside of the European Economic Area, we will do so in accordance with data protection law.

Your Rights

Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s education record contact the school office in the first instance and mark your request FAO data protection admin.

Correction of your personal data. This enables you to have any incomplete or inaccurate data we hold to be corrected.

Request erasure of your personal data. This enables you to ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing.

Object to processing of your personal data where there is something about your situation which makes you want to object to processing on this ground.

Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of personal data about you, for example if you want us to establish its accuracy or the reason for processing it.

There are some exceptions to the rights referred to above. Details of such restrictions will be provided to you if relevant.

Right to withdraw consent – In the limited circumstances where you have provided your consent to the collection, processing and transfer of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time.

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we are allowed under the law to charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we can refuse to comply with the request in such circumstances.

To comply with your request, we sometimes need to ask for specific information from you to help us confirm your identity and ensure your right to access the personal data (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

Further information can be found at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

Complaints and Contact information

We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please contact our data protection champion (details below):

Data Protection Champion,

Directorate Children & Young People,

Trenchard Lines,

UPAVON, Wilts, SN9 6BE.

Email: dcyp-dcyp-mailbox@mod.uk – please mark ‘FAO: Data Protection Champion’ in the subject title of your email.

Contact Us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please in the first instance contact the school office of the school your child attends.

The Ministry of Defence Data Protection Officer contact details are as shown below if you have exhausted all other avenues:

MOD Data Protection Officer

Ground Floor, Zone D

Main Building

Whitehall

London SW12 2HB

Email: cio-dpa@mod.gov.uk