HELM Point, Four Corners, Gibraltar
BFPO 52
Should you need to get in contact with us for any reason then please use the following contact details below.
If you are calling us to let us know that your child is unable to attend school on any particular day then please make sure that you speak directly to a member of staff rather than leaving a message on the answer phone, thank you.
Tel: + 350 200 5 3540
Tel: + 350 200 5 3649
Fax: + 350 200 5 3540
Email: gib.secretary@modschools.org
EYFS Leader: gibraltar.head@modschools.org
Schools Liaison Officer: gib.slo@modschools.org
The school is part of MOD Directorate of Children and Young People
Directorate Children and Young People
PC8
Trenchard Lines
Upavon
Wiltshire
SN9 6BE
Directorate Children & Young People
Ministry of Defence Schools
Privacy Notice
Privacy Notice (How we use pupil information)
This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about pupils and explains how we collect and process this to meet our obligations.
This privacy notice applies to your personal data processed by or on behalf of Directorate Children and Young People.
This Notice explains:
Introduction
The General Data Protection Regulation (GDPR) and the Data Protection Act 2018 (DPA18) form the legal framework for protecting personal data.
We will comply with the data protection principles set out in the GDPR. These say that the personal data we hold about you must be:
The Ministry of Defence is that data controller for all personal data that we hold about pupils. Contact details are at the end of this notice.
The categories of personal data that we collect, hold and share about pupils include:
The legal basis on which we process personal data
The legal basis under which we process pupil personal data is as follows
Data collection requirements
To find out more about the data collection requirements placed on us by the Department for Education (for example; via the school census) go to https://www.gov.ukeducation/data-collection-and-censuses-for-schools
Why we collect and use this personal data:
We use the personal data:
How else we may use personal data
Whilst the majority of pupil personal data you provide us is mandatory, some of it is provided to us on a voluntary basis. In order to comply with Data Protection legislation, we will inform you whether you are required to provide certain pupil information to us or if you have a choice in this.
Change of purpose
We will only use personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use the personal data for an unrelated or new purpose, we will notify you and we will explain the legal basis which allows us to do so
Keeping personal data safe and secure
We hold pupil data for 75 years if related to safeguarding casework; non-safeguarding pupil casework is held for 25 years. We operate controlled access to this information on a “need to know” only basis which is reviewed quarterly.
Who we share pupil information with
We routinely share pupil information with:
Transferring data internationally
Where we transfer personal data to a country or territory outside of the European Economic Area, we will do so in accordance with data protection law.
Your Rights
Under data protection legislation, parents and pupils have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s education record contact the school office in the first instance and mark your request FAO data protection admin.
There are some exceptions to the rights referred to above. Details of such restrictions will be provided to you if relevant.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we are allowed under the law to charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we can refuse to comply with the request in such circumstances.
To comply with your request, we sometimes need to ask for specific information from you to help us confirm your identity and ensure your right to access the personal data (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal data is not disclosed to any person who has no right to receive it.
Further information can be found at: https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
Complaints and Contact information
We take any complaints about our collection and use of personal information very seriously. If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.
To make a complaint, please contact our data protection champion (details below):
Data Protection Champion,
Directorate Children & Young People,
Trenchard Lines,
UPAVON, Wilts, SN9 6BE.
Email: dcyp-dcyp-mailbox@mod.uk – please mark ‘FAO: Data Protection Champion’ in the subject title of your email.
Contact Us
If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please in the first instance contact the school office of the school your child attends.
The Ministry of Defence Data Protection Officer contact details are as shown below if you have exhausted all other avenues:
MOD Data Protection Officer
Ground Floor, Zone D
Main Building
Whitehall
London SW12 2HB
Email: cio-dpa@mod.gov.uk